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Important government files should be kept safely
Some solutions are needed for important files which goes missing at the time of need. For example, a problem can travel 360 degrees in a circle and can come back to square one without getting solved.

Many of the installed capacities of different power stations located in various parts of the country are not functioning properly and one vital reason could be the absence of regular supply of coal.

Yes, some of these plants are coal based. Efforts were made in the past to find out exactly as to what could be the reason for non-supply of coal. There was a need felt to look for the concerned files at appropriate places. But, these files were missing from their places and therefore the problem relating to the supply of coal could not be ascertained properly.

And possibly this led to lack of interest in solving the problem of supply of uninterrupted coal to various power stations dependent on it and hence lack of proper power supply in many parts of India. Therefore, there is a need to preserve files from getting lost at the time of need.

One solution could be construction fireproof buildings with more and more safety related issues exclusively for storing files of Government departments in different places. Today, thanks to technological innovation, huge quantity of data can be preserved in small chips or discs. Therefore, debates should be initiated whether to go in for digital files replacing all manual files.

Debates should also include creating master files and preserving the same properly by numbering each page in sequence and indexing all such master files. In brief, there should be a proper file management system with each Government department in a manner that at no point of time files can go missing.

More solutions can be thought of for preserving files for a longer time so that at times of need, these can be ascertained easily. All such measures will help in solving many problems including key issues all connected either directly or indirectly with the economic development of the country.


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